Rentals and due reminders
Know which returns need a follow-up.
Track the customer, invoice and due date against a rental. Review overdue cylinders and prepare a WhatsApp reminder draft that you send yourself.
Features
Cylinder tracking for the whole counter workflow.
Rentals, deposits, sales, quantity balances and supplier ownership. Keep daily movements and supported corrections on record.
Built around your daily work
Stock, money and the details behind both.
Deposits and payment records
See what you collected and what you refunded.
Record deposits with cash or account payment mode and a receiving account where configured. Review pending refunds and completed refund history.
Sold cylinders and return-to-stock
Keep sales separate without losing the history.
Review sold cylinders outside active inventory. When a sold cylinder comes back, record a full or empty return, individually or in bulk, with the sale history retained.
Customer quantity adjustments
Keep unnumbered balances on record too.
Add or reduce unnumbered customer cylinder balances by size and type, with notes for context. Keep quantity adjustments distinct from individual cylinder histories.
Supplier-owned or business-owned
Know which quantities are yours to keep.
Separate returnable supplier stock from quantities owned by your business. Record an ownership conversion, newly purchased owned stock or an ownership correction.
Audited corrections and guarded undo
Fix the details without silently rewriting the record.
Correct supported past dates, rental due dates, invoice numbers and notes with a reason and before-and-after audit trail. Undo the latest eligible details edit; chronology and linked-stock restrictions still apply.
Give access without giving editing rights. The read-only Viewer role can view records, download ledgers and prepare sharing drafts. Owner, Admin and Staff roles cover operational access.
Details corrections do not change stock or money. Linked quantity or supplier-stock dates may be locked; use the relevant correction workflow. Undo is available only for the latest eligible details edit, not every historical action.
Six inventory statuses
| Status | What it means for you |
|---|---|
| Full in Stock | Ready to rent or sell — company sealed or self refilled. |
| With Customer | Out under an invoice number, with a due date attached. |
| Empty in Stock | Back at the shop, waiting to be sent for refill. |
| At the Counter | In play right now — mid-transaction at the counter. |
| At Warehouse | Stored at one of your warehouses, counted separately. |
| Sold | Separate from active stock, with sale history retained. Can be returned to stock as full or empty. |
Cylinders
An identity for every cylinder.
Number, registered number, gas type, make, size, source and status — plus the full transaction history behind each one. Number swaps are recorded, so even when a different cylinder comes back, the trail survives.
- Filter by status, with location and billing company filters when configured
- Search by cylinder number, registered number, gas type or customer name
- Bulk assign and bulk sell for busy counters
- Gas cans tracked alongside cylinders — brands, boxes, purchases and sales
Demo preview: Cylinders — live status
| Cylinder # | Gas | Size | Status |
|---|---|---|---|
| A-1042 | R-134a | Big | With Customer |
| B-0553 | R-22 | Small | Full in Stock |
| A-0876 | R-410A | Big | Empty in Stock |
| B-0214 | R-32 | Small | At the Counter |
| A-0331 | R-404A | Big | At Warehouse |
Customers
Deposits with the context you need.
Each customer's page shows every cylinder they hold, the invoice it went out under, when it's due back — and the deposit you collected. Review recorded refunds and the outstanding deposit balance before settling with a customer.
- Deposit collected and refunded, in rupees, per transaction
- Invoice number and due date per rental
- Customer ledgers you can download and share
Demo preview: Customers — who holds what, and whose money
SRDemo Dealer A4 cylinders out · ₹16,000 deposit heldINV-2241 · due Jun 24
CCDemo Dealer B2 cylinders out · ₹8,000 deposit heldINV-2237 · due Jun 18
PCDemo Dealer C1 cylinder out · ₹4,000 outstandingINV-2228 · overdue 8 days
Suppliers & refills
Empties out, fulls back. Counted both ways.
Refill entries track what you sent to each supplier — big and small, by cylinder type — and stay pending until fulfilled. Warehouse stock and transfers keep multi-location counts honest.
- Supplier directory with contact details
- Pending vs fulfilled refill entries
- At-warehouse status and transfers for stored stock
Demo preview: Suppliers — refill entries
Demo Supplier ASent for refill · 6 Big A, 4 Small BPending
Demo Supplier BReceived refilled · 8 Big AFulfilled
Demo Supplier ANew purchase · 12 Big B, 6 Small AFulfilled
Team
Roles for the counter. A log for the owner.
Admins manage the team and settings; staff run day-to-day work with their own logins. The activity log keeps a named record of purchases, rentals, returns, refills and swaps.
- Owner, Admin, Staff and read-only Viewer roles
- Activity log across every cylinder movement
- Global search over cylinders and customers
Demo preview: Activity Log — who did what
ADemo Admin adminApproved number swap A-1042 → A-1107
RDemo Staff A staffRented B-0553 to Demo Dealer B · INV-2243
IDemo Staff B staffReturned A-0876 empty · sent for refill
Imports & reports
Counts you can hand to anyone.
Start by importing your old register from Excel or CSV. Then filter the inventory, export to Excel or PDF, download customer ledgers, or share to WhatsApp — end-of-day position, overdue list or stock report. Review and send shared messages yourself.
- Excel/CSV import of your existing records
- Inventory in Excel (.xlsx)/PDF and customer ledgers in Excel
- WhatsApp sharing drafts, sent by you
Demo preview: Your data — in, out, anywhere
Old_Register_2025.xlsx312 cylinders imported from your old recordsImported
Cylinders_Inventory.xlsxInventory filtered by statusExported
Overdue_Returns.pdf3 cylinders · ready to shareOverdue list
Excel importExcel / PDF exportLedgersWhatsApp share
See how it fits your counter.
Discuss your rental, deposit and supplier workflows before subscribing.